Time management
seems to be an issue in almost everyone's lives as there never seems to be
enough time in the day to complete all of the day to day tasks. Whether you
are a stay at home parent, a work at home parent or you work outside of the
home, I am sure that you could use a few more hours in your day.
Here are several
time management tips that will help you to use those few precious hours that
you do have wisely;
1. Get organized!
- I can't stress this enough. This is the first thing that absolutely
needs to be done to improve your time management skills. Think about all of
the time that is wasted looking for things, looking for papers, phone numbers,
supplies.....your desk top. Use the first 15 minutes of your morning to organize
your work area. Go over your "To Do" list and organize the things needed to
accomplish them.
2. Identify
your most productive time - You may be a morning person or an evening
person. I do all of my most difficult tasks when I am fresh, in the morning.
Use your child's nap time or one hour of "TV time" for your kids to do your
most difficult tasks.
3. Make your
"To Do" list the night before - Know what you will be accomplishing the
next day. That way, you start out with a goal in mind first thing in the morning
rather than wandering around aimlessly. Divide your "To Do" list into several
pages, one list for things to do tomorrow, this week, and one for things to
do this month. As you accomplish these goals, cross them off. I write my monthly
goals on my calendar.
4. Find more
time in the day - Need an extra hour in the day? Get up an hour early
and have your first cup of coffee or tea sitting at the computer going through
your e-mails, answering your e-mails and posting to forums. I call these my
"day wasters".
5. Schedule
it and stick with it - Write one thing that you will accomplish on each
day of the week on your calendar. For instance, I file every Monday, do my
on-line banking every Wednesday, update my web site on Friday......
6. Avoid
the big "day wasters" - Forums, TV, surfing the web, and talking on the
telephone are all huge "day waters" if not used properly. These are all great
things, when used in moderation, but can become very addicting and you can
seriously lose hours and hours of your day with all of them. Limit your "day
wasters" to the morning hour of your day. This is a huge time management tip!
7. Household
chores and house cleaning - Clean one thing every day. Clean the kitchen
one day, vacuum one day, clean the bathrooms one day..... Wash one load of
cloths every day. Load the washer the night before. Start the load of cloths
washing as you head to the coffee pot first thing in the morning. Dry the
load while you are doing your other household chores, then hang and put it
away. One load is so much more manageable than three! Make your bed and do
the dishes before you "go to work". Tidy the night before so that you wake
up to a neat house and are ready to start working.
8. Do double
duty - Do you sit in the carpool line for half an hour? Read your longer
e-mails, or newsletters that you have printed out from your computer. Read
your mail that you saved for this time. Do you have a small child? Try to
schedule time for work and time for play. I work most of the morning, fix
lunch and then we head outside. We play for a while, then I sit outside while
our daughter swings or rides her bike and use this time to read, study or
draft ideas for my newsletter, jewelry or website. Have your smaller children
do their daily reading while you are cooking. I have my 1st grade daughter
sit on the kitchen counter and read to me while I am cooking. I can hear her
read, and can help her with any words that she is having problems with. Have
your child do their homework while you are cleaning up the dinner dishes.
This way you are already in the kitchen and can help if your child needs it.
9. Learn
to "Just Say No!" - I have run into the problem of people (hubby is my
biggest diversion!) assuming that since I am a stay at home mom, I don't do
anything all day but read or sit on the couch with my bag of potato chips
and watch TV. I am often asked to run errands, watch someone's kids or volunteer.
If I have a full week I simply tell them that my week is overbooked as it
is and I can not do it.
10. Avoid
interruptions - Let the answering machine pick up your phone calls. Do
your call backs while you are sitting outside with your kids or sitting in
your car in the carpool line. Double duty! Turn e-mail off. Only check your
e-mail in the morning, at lunch and at the end of your day. E-mail is a major
interruption. If you are trying to work at home, explain to family and friends
that you have work to do and will not be available between the hours of 8-4
but would love to hear from them after that. You choose your hours.
By following
a few of these simple time management suggestions, you should have another
hour or two of time in your day to run your business or to just spend it enjoying
your family.
Lisa Jay is
a freelance writer and the jewelry designer behind Lantana Designwear.
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© 2004, Lantana Designwear
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